Agentic Ai in Action:
The Weekly MS Teams Focus Report

The Goal/Use Case

Automatically crawl through a week of busy MS Teams chat, summarise the key messages and decisions for each person, and post a clear team report to start the new week focused.

A woman participating in a virtual meeting on her laptop, with three other women visible on the screen, taking notes with a pen and paper.

The Challenge:

On busy remote teams, crucial decisions, good ideas, and important information often get lost in the flood of daily chat messages. By Monday, everyone has forgotten what happened the week before, leading to duplicated efforts and a slow start.

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The Agentic Ai Solution:

This system acts as an Ai Project Manager. It uses AI to read every message, decide what was important, and extract the key highlights for each team member. It then synthesises that into one simple, snappy report delivered right when the team needs it.

The 4 Steps of this Ai Workflow

The Weekly Team Focus Report

Step Business Function What It Does (The Benefit)
1. The Weekly Gatherer Scheduled Data Collection Every Monday at 6 AM, the system automatically wakes up. It goes through the chosen MS Teams channel and collects all messages and replies from the past week. It ensures no detail is missed.
2. The Individual Analyst Per-Person Activity Summary The AI looks at all the messages sent by each person. It then writes a snappy, casual summary of what that individual worked on, what their key ideas were, and any decisions they contributed to. It highlights personal contributions.
3. The Team Synthesizer Group Activity Report It takes all the individual summaries and combines them into one Team Weekly Report. This helps everyone quickly see what the whole group accomplished and where there were similar activities or related discussions. It provides team focus.
4. The Final Deliverer Automated Channel Post The final report is posted back to the MS Teams channel. By posting it first thing Monday, it's the first thing the team sees over coffee, bringing immediate focus to the new week. It ensures prompt team review.
Screenshot of a workflow automation diagram for a weekly team report, showing steps from fetching channel messages to posting a report on a chat channel.
Screenshot of a workflow diagram for fetching channel messages from Microsoft Teams, including trigger, fetch action, grouping by user ID, and processing steps.
Screenshot of a workflow diagram for team activity reporting, including steps for grouping messages by user, generating weekly reports, and merging data for team members.
Flowchart diagram showing steps for generating a weekly team report, including merging user data, reporting to a list, using an OpenAI chat model, and converting markdown to HTML.
Screenshot of a workflow diagram with blocks labeled 'Team Weekly Report Agent,' 'Markdown to HTML,' and 'Send Report to Channel,' used for posting team reports on a chat channel, with a sidebar showing various editing and execution options.
Man with glasses and Mustache sitting at desk with laptop, papers, and notebook, shrugging with a confused expression in an office.

The Evidence

  • Team Focus: Eliminates Monday morning confusion and ensures the team immediately focuses on the most important threads and decisions from the previous week.

  • Management Tool: Provides a quick, Ai-generated snapshot of project progress without managers having to manually sift through hundreds of messages.

  • Technology: This workflow is reliable and integrates directly with MS Teams and OpenAI to deliver real-time team intelligence.

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